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*************************************************************
1)
ANNOUNCEMENTS/ ОБЪЯВЛЕНИЯ:
1.
THE CENTRAL ASIAN FACULTY
DEVELOPMENT PROGRAMME (CAFDP), UNIVERSITY OF CENTRAL ASIA (UCA), BISHKEK , KYRGYZSTAN
2.
VISITING SCHOLARS AND RESEARCH
FELLOWS PROGRAM, TIAN SHAN POLICY CENTER ,
AUCA, BISHKEK , KYRGYZSTAN
3. МЕДИЯ ЛАГЕР, 17-30 АВГУСТА, АМЕРИКАНСКИЙ УНИВЕРСИТЕТ ЦЕНТРАЛЬНОЙ АЗИИ,
БИШКЕК, КЫРГЫЗСТАН. ПОСЛЕДНИЙ СРОК ПОДАЧИ ЗАЯВОК: 25 ИЮЛЯ, 2012 Г.
2) VACANCIES / ВАКАНСИИ:
1.
VACANCY: FLEX RECRUITING
ASSISTANT, AMERICAN COUNCILS FOR INTERNATIONAL EDUCATION KYRGYZSTAN (ACCELS), BISHKEK , KYRGYZSTAN
2.
FINANCE AND GRANTS MANAGER, INTERNEWS
NETWORK, BISHKEK , KYRGYZSTAN
3.
NATIONAL PROGRAMME OFFICER,
UNITED NATIONS WOMEN (UN WOMEN), BISHKEK, KYRGYZSTAN
4.
OPERATIONS MANAGER, UNITED
NATIONS WOMEN (UN WOMEN), BISHKEK, KYRGYZSTAN
5.
ADMINISTRATIVE ASSISTANT, UNITED
NATIONS WOMEN (UN WOMEN), BISHKEK, KYRGYZSTAN
**************************************************
ANNOUNCEMENTS/ ОБЪЯВЛЕНИЯ:
**************************************************
1.
THE
CENTRAL ASIAN FACULTY DEVELOPMENT PROGRAMME (CAFDP), UNIVERSITY OF CENTRAL ASIA
(UCA), BISHKEK , KYRGYZSTAN
The Central Asian Faculty Development Programme (CAFDP) of the
University of Central Asia (UCA) is pleased to announce its 2013-14
scholarships for Doctoral studies at partner institutions around the world,
including the University of Cambridge, UK, German universities through partners
The CAFDP of UCA offers support for Central Asian scholars to
pursue doctoral studies, with the understanding that upon graduation they will
work as UCA faculty for a minimum of five years at the Graduate School of
Development and/or the undergraduate School
of Arts and Sciences at UCA's campuses
in Khorog (Tajikistan ),
Naryn (Kyrgyz Republic )
and Tekeli (Kazakhstan
Eligible fields
of study:
Natural and Applied Sciences: Biology, chemistry, biochemistry,
applied physics, geology/geosciences, applied mathematics, computer science,
engineering sciences (environmental engineering, complex systems analysis and
design), environmental sciences and environmental earth sciences, rural
development and natural resource management.
Social Sciences and Humanities: Archaeology, cultural anthropology/ethnography,
economics, sociology, Asian and Middle Eastern studies, development studies
(economics), ethnomusicology, mountain tourism, public policy and business
(with a focus on entrepreneurship).
To apply:
Applicants from Kazakhstan ,
the Kyrgyz Republic ,
and Tajikistan Uzbekistan ,
Turkmenistan , Afghanistan , northern Pakistan
(only Gilgit-Baltistan and Malakand Division) and western China
Application for the CAFDP Scholarship is a two-step process: (1)
Eligibility for CAFDP – Applicants are required to first meet UCA's eligibility
criteria; and (2) Admission to Partner University – candidates considered
eligible will then be invited to submit full applications to partner
universities to secure admission. UCA will work with candidates to select the
most appropriate programme and university, based on students' field of study
and available opportunities.
To apply, please email the following documents to facultydev@ucentralasia.org no
later than July 31st, 2012. (If this is not possible, applications can be
submitted to one of the UCA offices listed below):
·
UCA datasheet: http://www.ucentralasia.org/cafdp.asp
·
A detailed current CV
·
Personal Statement describing
desired field of study, why you believe you are a good candidate for the
scholarship, what your long term goals are and your understanding of and
commitment to the mission of UCA (maximum 2 pages).
·
Research Proposal (maximum 5 pages).
·
Diploma Transcripts with
notarized translations in English
·
English proficiency certificate,;
at a minimum of an institutional based test (UCA placement test or AUCA
institutional TOEFL)
·
For further information on CAFDP,
please visit our website at: www.ucentralasia.org/cafdp.asp
For queries, send email to facultydev@ucentralasia.org
2.
VISITING
SCHOLARS AND RESEARCH FELLOWS PROGRAM, TIAN SHAN
POLICY CENTER ,
AUCA, BISHKEK , KYRGYZSTAN
The American University of Central Asia’s Tian Shan Policy Center
(TSPC) is pleased to invite interested scholars to conduct research in Kyrgyzstan Central
Asia . As a policy think
tank established by the American University of Central Asia ,
TSPC draws on the diverse expertise of its faculty and partners to carry-out
research programs and projects in collaboration with international
institutions, government agencies, and nongovernmental organizations. American University
of Central Asia is situated in Bishkek ,
Kyrgyzstan Kyrgyzstan Silk
Road trading route. As the
only democracy in Central Asia , scholars find
this a key area in which to conduct research on the region and as a means for
extending their networks.
Advantages
and opportunities:
·
Ideal surroundings: work and
conduct research at one of the leading universities in Central
Asia , internationally recognized as a university based on the
American liberal arts tradition of free and critical inquiry.
·
Networking: use our networking
capacities to establish contacts with local research institutions,
universities, local scholars, non-governmental organizations and governmental
agencies in Kyrgyzstan
·
Good working conditions: the TSPC
will provide access to Internet, computers, printing, copying, faxing, and the
university library resources.
·
Opportunity
to share research: present research
findings at the AUCA among faculty and students, and receive feedback from
professionals.
·
Opportunity
to collaborate on projects and trainings with TSPC: depending on expertise, researchers have an
opportunity to partner on policy-relevant research and training programs.
·
Logistical support: the TSPC
staff will help with finding a Research Assistant, if needed, arranging Kyrgyz
visa, finding accommodation in Bishkek and arranging airport pick-up/drop.
Research areas:
The TSPC specializes in the critical fields of strategic
development policy, human rights, and sustainable environment programs, and
through its efforts strives to strengthen good governance as the bedrock for
efforts to better the lives of the peoples of our emerging countries. The TSPC
encourages interested scholars to conduct research in the following topics:
·
Human Rights and Rule of Law
·
Environment and Climate Change
·
Governance and Development
·
Migration and Social Protection
Interested
scholars should be:
·
PhD students, post-doctoral
fellows, or research fellows affiliated to an educational or research
institution willing to conduct field research in Kyrgyzstan
·
Leading or participating in a
research project or program related to one of the research interests of the
TSPC (See TSPC website: www.auca.kg/en/tspc);
·
Willing to participate in
research in collaboration with TSPC staff and/or in training seminars with
faculty and students, and/or submit a research paper to the TSPC for
publication after completing research at the Center
Period:
The duration of affiliation may vary from few weeks to one year.
The TSPC can host up to 3 fellows at a time.
How to
apply:
Please send a letter of interest and your latest CV to:
Dr. Ainura Asamidinova, Program Manager
·
Or apply by e-mail: asamidinova_a@mail.auca.kg
·
Applications can be sent any time
of the year, no deadline for application is specified.
·
Please note that your application
will be considered by the TSPC within 1-2 weeks.
For
further information
·
If you are interested in finding
out more information about the TSPC, please refer to our website www.aucakg/en/tspc/
·
If you would like to find out
more about American University of Central Asia ,
please refer to www.auca.kg
·
For further inquires or
information on your application status, please contact Dr. Ainura Asamidinova
at asamidinova_a@mail.auca.kg
The TSPC
provides the following logistical support
·
assistance in finding a Research
Assistant
·
assistance in arranging visas
·
support in finding accommodation
in Bishkek
·
support in arranging airport
pick-up.
Financial
support
Unfortunately, the TSPC does not have the capacity to cover
travel, accommodation, health insurance or any other related expenses. However, if the candidate’s research is
aligned with a funded project at TSPC, there may be potential for further
discussion of modest financial support or a stipend. This will need to be negotiated with TSPC
managing directors on a case-by-case basis.
3.
МЕДИЯ ЛАГЕР, 17-30 АВГУСТА, АМЕРИКАНСКИЙ УНИВЕРСИТЕТ ЦЕНТРАЛЬНОЙ АЗИИ,
БИШКЕК, КЫРГЫЗСТАН. ПОСЛЕДНИЙ СРОК ПОДАЧИ ЗАЯВОК: 25 ИЮЛЯ, 2012 Г.
Американский университет Центральной Азии
впервые организует медиа-лагерь для обсуждения вопросов формирования имиджа
государства и нации в СМИ. Опытные
тренеры расскажут, как помочь правильно сформировать образ нации через медиа,
как избежать стереотипного мышления, и как гражданская журналистика может
помочь в освещении вопросов национальности, нации и государства.
Медиа-лагерь даст не только практические
навыки медиа-производства, но и повысит экспертный потенциал участников в
области отношений между Российской Федерацией и Центральной Азией. 50
участников из Российской Федерации и Центральной Азии соберутся вместе на
первый евразийский медиа-лагерь <<Развитие диалога между молодыми
лидерами Российской Федерации и Центральной Азии>>, который пройдет в
Кыргызстане с 17 по 30 августа 2012 года. Участники проведут 2 дня в столице
Кыргызстана городе Бишкек и 10 дней на берегу озера Иссык-Куль.
Даты проведения: 17 - 30 августа 2012 г.
Место проведения: Пансионат <<Три Короны>>, Иссык-Куль, Кыргызстан
Рабочий язык: Русский
Оплата: Все
расходы, связанные с участием в данном семинаре (транспортные расходы,
проживание и питание), оплачиваются организаторами на весь период программы
(17-30 августа 2012).
Последний срок подачи заявок: 25 июля, 2012
Информация о конкурсе:
Форма заявки:
**************************************************
VACANCIES / ВАКАНСИИ:
**************************************************
1.
VACANCY:
FLEX RECRUITING ASSISTANT, AMERICAN COUNCILS FOR INTERNATIONAL EDUCATION KYRGYZSTAN (ACCELS), BISHKEK , KYRGYZSTAN
American Councils is seeking a Recruiting Assistant (RA) for the
Future Leaders Exchange (FLEX) Program. The RA will be contracted for a
four-month period from September 1 until late December 2012 and will be paired
with an American FLEX Recruiter. The recruiting team will travel extensively
around the Kyrgyz
Republic
Scope of
responsibilities:
·
Coordinate recruitment activities
to assure the timely and proper conduct of the competition;
·
Secure advertising and testing
location;
·
Conduct testing;
·
Organize and participate in
meetings with candidates and their parents;
·
Conduct interviews with finalist
candidates;
·
Complete all reporting on finances
and recruitment activities.
Qualifications
& requirements:
·
Alumnus/a of the Future Leaders
Exchange (FLEX) Program;
·
Strong organizational and
time-management skills and ability to adhere to strict deadlines;
·
Experience in writing reports and
managing a budget;
·
Availability to attend a training
conference from approximately August 21-25;
·
Ability and desire to travel
throughout Kyrgyzstan
·
Exceptional knowledge of English,
fluency in Russian and/or Kyrgyz;
·
Citizen of the Kyrgyz Republic
To apply:
Please submit a cover letter and resume to Irina Zaplatina, FLEX
Program Specialist, irina@americancouncils.kg
and CC: Cale Wagner, Country Director in
the Kyrgyz Republic, by email: director1@americancouncils.kg with the subject line “FLEX Recruiting
Assistant”.
Deadline
for submission of materials is 5 p.m. Friday, July 7, 2012.
Application materials can also be delivered in person to the
American Councils office at 98/1
Tynystanov Street
Only shortlisted candidates will be invited for an interview.
About
American Councils:
American Councils for International Education: ACTR/ACCELS, an
international not-for-profit organization, believes in the fundamental role of
education in fostering positive change for individuals, institutions and
societies. Building upon over three decades of regional expertise and development
experience, American Councils advances education and research worldwide through
international programs that provide the global perspective essential for
academic and professional excellence. In collaboration with partners around the
world, our dedicated team of professionals designs and implements innovative
and effective programs responsive to the cultures and needs of the
international communities in which we work.
Founded in 1974 as an association for area and language
professionals, American Councils has focused its expertise on academic
exchange, professional training, distance learning, curriculum and test
development, delivery of technical assistance, research, evaluation, and
institution building.
2.
FINANCE
AND GRANTS MANAGER, INTERNEWS NETWORK, BISHKEK ,
KYRGYZSTAN
The Representative Office of Internews Network in Kyrgyzstan
Internews Network in Kyrgyzstan
Finance
responsibilities:
·
Review annual budgets and track
expenditures against budgetary line items;
·
Review project invoices for
accuracy and allocate expenditures according to accounting systems;
·
Approve payment of monthly
expenditures within signature authority guidelines;
·
Prepare and update finance track
on a daily basis and submit month-end reports to HQ according to financial
procedures;
·
Review and reconcile monthly
expenditures of the bank accounts;
·
Prepare and submit financial
reports;
·
Liaise with Finance/Business
Managers in HQ regarding budget realignments, specific budget issues, and
status of wire transfers;
·
Develop procurement solicitations
and recommendations for potential providers of needed goods and services in
accordance with USAID rules and regulations;
·
Maintain liability, workman’s compensations,
and other insurance policies on behalf of the office;
·
Track sick and vacation leave for
the program staff on a monthly basis.
·
Grants responsibilities:
·
Assist grantees with proposal
budgets, as needed;
·
Manage review process of grantee
budgets;
·
Monitor grantee spending and
reporting;
·
Implement spot checking of
grantees;
·
Ensure consistent, coherent,
clear support to grantees;
·
Submit reports on grants progress
to Country Director on a monthly basis;
·
Communicate challenges to Country
Director to ensure effective program implementation.
Minimum
Requirements:
·
Advanced degree in Business
Administration, Finance, Accounting, International Administration,
International Business, Management, Public Administration or a related field;
·
Minimum 5 years experience
working in or with the NGO sector, especially in finance and grants management;
·
Relevant experience working in or
with the Kyrgyz civil society sector;
·
Experience with USAID rules and
regulations strongly preferred;
·
Experience with QuickBooks, 1C
Accounting or other accounting software strongly preferred;
·
Ability to work effectively in a
highly collaborative team approach;
·
Excellent communication and
organizational skills;
·
Fluency in English and Russian
and/or Kyrgyz;
Please submit CV, cover letter and 2 Reference letters in English
on job@internews.kg due by Friday, 6 July
2012.
3.
NATIONAL
PROGRAMME OFFICER, UNITED NATIONS WOMEN (UN WOMEN), BISHKEK, KYRGYZSTAN
Background
Grounded in the vision of equality enshrined in the Charter of the
United Nations, UN Women works for the elimination of discrimination against
women and girls; the empowerment of women; and the achievement of equality
between women and men as partners and beneficiaries of development, human
rights, humanitarian action and peace and security. Placing women's rights at
the center of all its efforts, the UN Women will lead and coordinate United
Nations System efforts to ensure that commitments on gender equality and gender
mainstreaming translate into action throughout the world. It will provide
strong and coherent leadership in support of Member States' priorities and
efforts, building effective partnerships with civil society and other relevant
actors.
Under the overall supervision of the UN Women Representative to Kyrgyzstan
The National Programme Officer supervises and leads programme
support staff and coordinates activities of the projects staff. She/he works in
close collaboration with the operations team, with UN Women/HQ staff, and
Government officials, technical advisors and experts, multi and bi-lateral
donors and civil society ensuring successful UN Women programme
implementation.
Duties and
Responsibilities
Summary of Key Functions:
·
Ensuring the strategic direction
of UN Women programme;
·
Management of the CO programme
and supervision of the Programme team;
·
Strategic partnerships and
support to resource mobilization;
·
Provision of top quality policy
advice services to the Government and facilitation of knowledge building and
management.
As a member of the CO management team, ensures the strategic
direction of UN WOMEN programme focusing on achievement of the following
results:
·
Identification of strategic
programme areas of cooperation;
·
CO business processes mapping and
establishment of internal Standard Operating Procedures in Results Management,
control of the workflows in the Programme Unit;
·
Provide strategic advice to the
Country Representative regarding national level integration of UN Women
programme into socio economic development process through monitoring policy
changes and preparing situational analysis reports that serve as the basis for
the programme formulation of UN Women in the country;
·
Be acquainted with UN Women
Strategic Plan (SP) and follow up its application through the implementation of
related projects and programmes;
·
Provide support to the Country
Representative in the decentralization process;
·
Take part in country level
CCA/UNDAF processes and similar exercises related to the RC system ensuring
that gender concerns are clearly reflected and mainstreamed in process.
Prepares substantive inputs to CCA/UNDAF and other documents thoroughly
analyzing and researching the political, social and economic situation in the
region;
·
Act as officer in Charge in the
absence of the Country Representative, providing overall management of the
Country Office and programme including day to day supervision of project
offices throughout the country, as well as, representational functions;
·
During the absence of the Country
Representative, as an Officer in Charge he/she is delegated the authority to
sign on documents specifically assigned. Likewise, he/she will be responsible
for the overall management of the Office.
Ensures effective management of the CO programme and supervision
of the Programme team focusing on quality control of the full cycle of
programming from formulation to
implementation achieving the
following results:
·
Constant monitoring and analysis
of the programme environment, timely readjustment of programme;
·
Follow up on audit
recommendations. All exceptions are timely reported;
·
Design and formulation of CO
programme within the area of responsibility, translating UN Women priorities
into local interventions. Coordination of programme implementation with the
executing agencies;
·
Supervise the overall Management
of the portfolio of on-going projects in the country through technical
monitoring and administrative and financial supervision;
·
Prepare analytical and regular
progress reports on UN Women´s program experiences to donors, UN Women NY, and
the RC system;
·
Designing/implementing required
research for formulating appropriate interventions, preparing TOR, identifying
consultants, and giving them appropriate guidance for project identification,
formulation, monitoring, and evaluation missions;
·
Ensure the proper application of
a monitoring system to track progress on program results and indicators.
·
Supervise the application of UN
Women Evaluation Policy at country level.
Establishes and maintains strategic partnerships and supports the
resource mobilization in cooperation with the Management Support and Business
Development Team focusing on achievement
of the following results:
·
Implementation of the CO
partnerships and resources mobilization strategies to achieve programme
outcomes.
·
Creation and coordination of
partnerships with the UN Agencies, government institutions, bi-lateral and
multi-lateral donors, private sector, civil society etc.
·
Determination of programmatic
areas of cooperation, based on strategic goals of UN Women, country needs and
donors’ priorities;
·
Analysis and research of
information on donors, preparation of substantive briefs on possible areas of
cooperation, identification of opportunities for cost-sharing;
·
Review and appraise proposals
submitted, to ensure that they meet UN Women´s strategic plan requirements and
provide capacity building support to counterparts in projects formulation;
·
Follow up in resource on
mobilization activities for fund raising for new projects in coordination with
the Country Representative;
·
Contribute to program/project
appraisal and evaluation according to results-based management requirements;
·
Liaise with UN Women Project
Offices and executing agencies on the management of UN Women projects.
Ensures provision of top quality advisory services and
facilitation of knowledge building and management focusing on achievement of the following
results:
·
Identification of sources of
information related to policy-driven issues. Identification and synthesis of
best practices and lessons learned directly linked to programme country policy
goals;
·
Support the establishment of
advocacy networks at national level and linked to international networks.
Relevant, high-impact advocacy campaigns are implemented with key partners;
·
Organization of trainings for the
operations/ projects staff on programme;
·
Establish and maintain
consultation with governments implementing agencies, womens organization and
multi/bilateral donors;
·
Formulation of quality project
proposals in strategic area for UN Women´s intervention, setting models for
achieving aspired results according to clear monitoring and evaluation systems.
Competencies
Corporate Competencies:
·
Demonstrates integrity by
modeling the UN’s values and ethical standards;
·
Promotes the vision, mission, and
strategic goals of UN Women;
·
Displays cultural, gender,
religion, race, nationality and age sensitivity and adaptability.
Functional
Competences:
Knowledge Management and Learning
·
Promotes knowledge management in
UN Women and a learning environment in the office through leadership and
personal example;
·
Actively works towards continuing
personal learning and development in one or more Practice Areas, acts on
learning plan and applies newly acquired skills;
·
Ability to lead formulation,
implementation, monitoring and evaluation of development programmes and
projects, mobilize resources.
Development and Operational Effectiveness
·
Ability to lead strategic
planning, results-based management and reporting;
·
Ability to lead formulation,
implementation, monitoring and evaluation of development programmes and
projects, mobilize resources;
·
Ability to formulate and manage
budgets, manage contributions and investments, manage transactions, conduct
financial analysis, reporting and cost-recovery;
·
Ability to implement new systems
and affect staff behavioral/ attitudinal change.
Management and Leadership
·
Builds strong relationships with
clients, focuses on impact and result for the client and responds positively to
feedback;
·
Consistently approaches work with
energy and a positive, constructive attitude;
·
Demonstrates good oral and
written communication skills;
·
Demonstrates openness to change
and ability to manage complexities;
·
Promotes a knowledge sharing and
learning culture in the office;
·
Ability to advocate and provide
policy advice;
·
Actively works towards continuing
personal learning and development in one or more practice areas, acts on
learning plan and applies newly acquired skills;
·
Leads teams effectively and shows conflict
resolution skills;
·
Builds strong relationships with
partners and external actors;
·
Consistently approaches work with
energy and a positive, constructive attitude;
·
Demonstrates strong oral and
written communication skills;
·
Focuses on impact and result for
the partners and responds positively to feedback;
·
Demonstrates openness to change
and ability to manage complexities.
Skills
·
Professionalism: Knowledge of
organizations rules and regulations as they pertain to the incumbent´s area of
responsibility;
·
Teamwork – Good interpersonal
skills; ability in multi- cultural, multi-ethnic environment with sensitivity
and respect for diversity;
·
Communication- Ability to speak
and write clearly and effectively;
·
Planning and Organizing – Uses
time efficiently. Ability to prioritize assignments and allocate appropriate
time for completing work . Strictly observes deadlines . Work well under
pressure. Ability to handle a large volume of work in an efficient and timely
manner;
·
Programme management: Strong
skills in the use of programmatic tools to plan, monitor and evaluate programmes and projects;
·
Commitment to Continuous
Learning- Initiative and willingness to learn new skills;
·
Technological Awareness –
Possesses excellent computer skills to facilitate daily work;
·
Trust: Reputation for dealing
honestly and openly with staff. Respected by peers , partners and staff;
·
Professionalism: Knowledge of
organizations rules and regulations as they pertain to the incumbent´s area of
responsibility.
Required
Skills and Experience
Education:
Masters Degree in Economics, Political Sciences, Social Sciences
or related field.
Experience:
·
5 years relevant experience at
the national or international level in development projects providing
management advisory services, hands-on experience in design, monitoring and
evaluation of development projects and establishing inter-relationships among
international organization and national governments specifically in the field
of gender and human rights of women;
·
Prior experience in the UN System
will be an asset.
Language Requirements:
·
Fluency in English and Russian,
Kyrgyz will be an asset.
In July 2010, the United Nations General Assembly created UN
Women, the United Nations Entity for Gender Equality and the Empowerment of
Women. The creation of UN Women came about as part of the UN reform agenda,
bringing together resources and mandates for greater impact. It merges and
builds on the important work of four previously distinct parts of the UN system
(DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality
and women's empowerment.
All online applications must include (as an attachment) the
completed UN Women Personal History form (P-11) which can be downloaded from
Kindly note that the system will only allow one attachment.
Applications without the completed UN Women P-11 form will be treated as
incomplete and will not be considered for further assessment.
4.
OPERATIONS
MANAGER, UNITED NATIONS WOMEN (UN WOMEN), BISHKEK, KYRGYZSTAN
Background
UN Women, grounded in the vision of equality enshrined in the
Charter of the United Nations, works for the elimination of discrimination
against women and girls; the empowerment of women; and the achievement of
equality between women and men as partners and beneficiaries of development,
human rights, humanitarian action and peace and security. Placing women's
rights at the centre of all its efforts, the UN Women will lead and coordinate
United Nations system efforts to ensure that commitments on gender equality and
gender mainstreaming translate into action throughout the world. It will
provide strong and coherent leadership in support of Member States' priorities
and efforts, building effective partnerships with civil society and other
relevant actors.
Under the guidance of the UN Women Representative to Kyrgyzstan
The Operations Manager leads and guides the CO Operations Team and
fosters collaboration within the team, with programme staff and with other UN
Agencies with a client-oriented approach. The Operations Manager works in close
collaboration with programme and project teams in the CO and EECA SRO, operations
staff in other UN Agencies, UN Women HQs staff and Government officials to
successfully deliver operations services.
Duties and
Responsibilities
Summary of Key Functions:
·
Ensuring strategic direction of
operations
·
Financial resources management
and supervision of the Finance team
·
Human resources management and
supervision of the HR team
·
Efficient procurement and
logistical services and supervision of the Procurement team
·
Information and communication
management and supervision of ICT team
·
Common services organization and
management, establishment of partnerships with other UN Agencies
·
Focal Point for security issues.
As a member of the CO management team, ensures the strategic
direction of operations focusing on achievement of the following results:
·
Full compliance of operations
with UN/UN Women rules, regulations and policies, implementation of corporate
operational strategies, establishment of management targets (BSC) and
monitoring of achievement of results.
·
Establishment of collaborative
arrangements with potential partners, a Client Relationship Management System
for resource mobilization purposes and appropriate operational partnership
arrangements.
·
CO business processes mapping and
establishment of internal Standard Operating Procedures (SOPs) in Finance,
Human Resources Management, Procurement, Logistical and ICT services.
·
Constant monitoring and analysis
of the operating environment, timely readjustment of operations, advice on
legal considerations and risk assessment.
·
Knowledge building and sharing
with regards to management and operations in the CO, organization of operations
staff training, synthesis of lessons learnt/best practices, and sound
contribution to UN knowledge networks and communities of practice.
Ensures effective and accurate financial resources management and
supervision of the Finance team focusing on achievement of the following
results:
·
Proper planning, expenditure
tracking and audit of financial resources, including extra-budgetary income in
accordance with UN Women rules and regulations.
·
Performance of Manager Level 1
role in Atlas for voucher and treasury transaction approval.
·
Organization and oversight of CO
cash management processes, including liquidity management, recommendation of
imprest level, risk assessment, timely accounting and reconciliation of all
transactions, security for cash assets on site.
·
Monitoring of financial exception
reports for unusual activities, transactions and investigation of anomalies or
unusual transactions. Provision of information to supervisors and other UN
Women staff at HQ of the results of the investigation when satisfactory answers
are not obtained.
Ensures strategic human resources management and supervision of
the HR team focusing on achievement of the following results:
·
CO compliance with corporate
human resources policies and strategies.
·
Optimal staffing of the office
and projects.
·
Oversight of recruitment
processes in accordance with UN Women rules and regulations, appropriate use of
different contractual modalities, contracts management.
·
Establishment and maintenance of
the proper performance management and staff development systems. Implementation
of the Universal Access strategy on learning ensuring access of the staff to
role appropriate learning activities.
Ensures provision of efficient procurement and logistical services
and supervision of the Procurement team
focusing on achievement of the following results:
·
CO compliance with corporate
rules and regulations in the field and elaboration of the CO procurement strategies including sourcing
strategy, supplier selection and evaluation, quality management, customer
relationship management, e-procurement promotion and introduction, performance
measurement.
·
Elaboration of the CO contract
strategy including tendering processes and evaluation, managing the contract
and contractor, legal implications. Oversight of procurement processes and
logistical services in accordance with UN Women rules and regulations, OM acting as Manager Level 1 in Atlas for Purchase orders
approvals.
·
Proper management of UN Women
assets, facilities and logistical services.
Ensures forward-looking information and communication management
and supervision of ICT team focusing on achievement of the following results:
·
Use of Atlas functionality for
improved business results and improved client services.
·
Identification of opportunities
and ways of converting business processes into web-based systems to address the
issues of efficiency and full accountability.
·
Maintenance of a secure, reliable
infrastructure environment for ICT and adequate planning for disasters and
recoveries.
·
Identification and promotion of
different systems and applications for optimal content management, knowledge
sharing, information provision and learning including e-registry, web-based office
management system, etc.
Ensures proper common services organization and management,
establishment of partnerships with other UN Agencies focusing on achievement of
the following results:
·
Ensure integrated activities on
common services and implementation of the UN reform.
Serving as a focal point for Security Issues focusing on
achievement of the following results:
·
Acts as security focal point or
back up security focal point.
·
Familiarizes with local UN/UNDP
security plans.
·
Supports senior management in
meeting MOSS compliance requirements.
·
Liaises with HQ-based Security
Adviser or his/her designated staff member on all security matters.
·
Ensures that personnel request
appropriate security clearance for travel.
·
Ensures that CO personnel and UN
Women visitors are briefed on security.
Competencies/Corporate Competencies:
·
Demonstrates integrity by
modeling the UN's values and ethical standards.
·
Promotes the vision, mission, and
strategic goals of UN Women.
·
Displays cultural, gender,
religion, race, nationality and age sensitivity and adaptability.
·
Treats all people fairly without
favoritism.
Functional Competencies:
Knowledge Management and Learning
·
Promotes knowledge management in
UN Women and a learning environment in the office through leadership and
personal example.
·
Actively works towards continuing
personal learning and development in one or more Practice Areas, acts on
learning plan and applies newly acquired skills.
Development and Operational Effectiveness
·
Ability to lead strategic
planning, results-based management and reporting.
·
Ability to lead formulation and
monitoring of management projects.
·
Solid knowledge in financial
resources and human resources management, contract, asset and procurement,
information and communication technology, general administration.
·
Ability to lead business
processes re-engineering, implementation of new systems (business side), and
affect staff behavioral/ attitudinal change.
Management and Leadership
·
Builds strong relationships with
clients, focuses on impact and result for the client and responds positively to
feedback.
·
Consistently approaches work with
energy and a positive, constructive attitude.
·
Demonstrates good oral and
written communication skills.
·
Demonstrates openness to change
and ability to manage complexities.
·
Leads teams effectively and shows
mentoring as well as conflict resolution skills.
·
Demonstrates strong oral and
written communication skills.
Required Skills and Experience
Education:
·
Master's Degree or equivalent in
Business Administration, Public Administration, Finance, Economics or related
field.
Experience:
At least 5 years of relevant experience at the national or
international level in providing management advisory services and/or managing
staff and operational systems and establishing inter-relationships among
international organization and national governments.
Experience in the usage of computers and office software packages,
experience in handling of web based management systems.
Language Requirements:
·
Fluency in English and Russian.
In July 2010, the United
Nations General Assembly created UN Women, the United Nations Entity for Gender
Equality and the Empowerment of Women. The creation of UN Women came about as
part of the UN reform agenda, bringing together resources and mandates for
greater impact. It merges and builds on the important work of four previously
distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused
exclusively on gender equality and women's empowerment.
All online applications must include (as an attachment) the
completed UN Women Personal History form (P-11) which can be downloaded from
Kindly note that the system will only allow one attachment.
Applications without the completed UN Women P-11 form will be treated as
incomplete and will not be considered for further assessment.
5.
ADMINISTRATIVE
ASSISTANT, UNITED NATIONS WOMEN (UN WOMEN), BISHKEK, KYRGYZSTAN
Background
Grounded in the vision of equality enshrined in the Charter of the
United Nations, UN Women will work for the elimination of discrimination
against women and girls; the empowerment of women; and the achievement of
equality between women and men as partners and beneficiaries of development,
human rights, humanitarian action and peace and security. Placing women’s
rights at the centre of all its efforts, UN Women will lead and coordinate United
Nations System efforts to ensure that commitments on gender equality and gender
mainstreaming translate into action throughout the world. It will provide
strong and coherent leadership in support of Member States’ priorities and
efforts, building effective partnerships with civil society and other relevant
actors.
The Administrative Assistant reports to the UN Women
Representative for Kyrgyzstan
for supervision and general direction and is responsible for performing a
variety of administrative tasks to ensure the efficient and expeditious
execution of operations and services in the UN Women Country Office in Kyrgyzstan
Duties and
Responsibilities
Summary of Key Functions:
·
Implementation of operational
strategies
·
Support to effective and
efficient functioning of the operations unit
·
Support to administrative and
logistical services
·
Support to office maintenance and
assets management
·
Support to knowledge building and
knowledge sharing
Ensures implementation of operational strategies, focusing on achievement
of the following results:
·
Full compliance of administrative
activities with UN Women/UNDP rules, regulations, policies and strategies.
·
Provision of inputs to the CO
administrative business processes mapping and implementation of the internal
standard operating procedures (SOPs).
·
Provision of inputs to
preparation of administrative team results-oriented workplans.
Ensures effective and efficient functioning of the operations
unit, focusing on achievement of the following results:
·
Contacts with visitors and staff,
arrangement of appointments and meetings, acting as an interpreter when
required and/or taking minutes.
·
Compilation and preparation of
briefing and presentation materials, speeches, background information and
documentation for meetings and missions.
·
Translation of simple
correspondences, when needed.
Ensures effective administrative and logistical support, focusing
on achievement of the following results:
·
Organization of shipments,
customs clearance arrangements, preparation of documents for UN Women shipments
(received/sent), Preparation of all necessary documentation, implementation of
follow-up actions.
·
Performance of a Buyer role in
Atlas and preparation of POs for travel activities.
·
Support to organization of
procurement processes including preparation of RFQs, ITBs or RFPs documents,
receipt of quotations, bids or proposals, their preliminary evaluation.
Preparation of POs.
·
Arrangements of travel and hotel
reservations, preparation of travel authorizations, processing requests for visas,
identity cards and other documents.
·
Administrative support to
conferences, workshops, retreats.
·
Collection of information for
DSA, travel agencies and other administrative surveys, support to organization
of common services.
·
Arrangement of vehicle transportation,
regular vehicle maintenance and insurance.
·
Checking and recording of vehicle
daily log and gas consumption, update and maintenance of vehicle history
report.
·
Custodian for management of
office stationery supplies including maintenance of stock list of stationery,
distribution of stationery as required by staff and keeping a log of
distribution.
·
Maintenance of the filing system
ensuring safekeeping of confidential materials.
·
Extraction of data from various
sources.
·
Research and retrieval of statistical
data from internal and external sources; preparation of statistical charts,
tables and reports.
·
Follow up on deadlines,
commitments made, actions taken and coordination of collection and submission
of the reports to head of unit.
·
Assistance in the preparation of
budget, provision of information for audit.
Provides support to office maintenance and assets management,
focusing on achievement of the following results:
·
Maintenance of records on assets
management, preparation of reports.
·
Maintenance of files and records
relevant to office maintenance.
·
Provision of support to
maintenance of common premises and common services.
Support knowledge building and knowledge sharing in the country
office, focusing on achievement of the following results:
·
Participation in the training for
the operations/projects staff on administration.
·
Sound contributions to knowledge
networks and communities of practice.
·
The key results have an impact on
the efficiency of the unit. Accurate presentation of information strengthens
the capacity of the office and promotes the image of UN/UN Women as an
effective contributor to the development of the country.
Competencies
Core Values / Guiding Principles:
·
Integrity: Demonstrating
consistency in upholding and promoting the values of UN Women in actions and
decisions, in line with the UN Code of Conduct.
·
Cultural Sensitivity/Valuing
diversity: Demonstrating an appreciation of the multicultural nature of the
organization and the diversity of its staff.
Demonstrating an international outlook, appreciating differences in
values and learning from cultural diversity.
Core Competencies:
·
Ethics and Values: Promoting Ethics and Integrity / Creating
Organizational Precedents.
·
Organizational Awareness:
Building support and political acumen.
·
Developing and Empowering People
/ Coaching and Mentoring: Building staff competence, creating an environment of
creativity and innovation.
·
Working in Teams: Building and
promoting effective teams.
·
Communicating Information and
Ideas: Creating and promoting enabling environment for open communication.
·
Self-management and Emotional
intelligence: Creating an emotionally intelligent organization.
·
Conflict Management / Negotiating
and Resolving Disagreements: Leveraging conflict in the interests of the
organization & setting standards.
·
Knowledge Sharing / Continuous
Learning: Sharing knowledge across the organization and building a culture of
knowledge sharing and learning.
·
Appropriate and Transparent
Decision Making: Fair and transparent decision making; calculated risk-taking.
Functional Competencies:
·
Ability to perform a variety of
standard specialized and non-specialized tasks and work processes that are
fully documented, researched, recorded and reported.
·
Ability to review a variety of
data, identify and adjust discrepancies, identify and resolve operational
problems.
·
Ability to perform work of
confidential nature and handle a large volume of work.
·
Good knowledge of administrative
rules and regulations.
·
Strong IT skills, knowledge of
Atlas desirable.
·
Ability to provide input to
business processes re-engineering, implementation of new systems.
·
Focuses on result for the client
and responds positively to feedback.
·
Consistently approaches work with
energy and a positive, constructive attitude.
·
Remains calm, in control and good
humored even under pressure.
Required
Skills and Experience
Education:
Secondary education.
Certification in administration desirable.
Experience:
·
A minimum of 5 years of relevant experience in
administration or programme support service.
·
Experience in the usage of
computers and office software packages (MS Word, Excel, etc.) as well as web
based management systems.
Language Requirements:
·
Fluency in English, Russian.
In July 2010, the United
Nations General Assembly created UN Women, the United Nations Entity for Gender
Equality and the Empowerment of Women. The creation of UN Women came about as
part of the UN reform agenda, bringing together resources and mandates for
greater impact. It merges and builds on the important work of four previously
distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused
exclusively on gender equality and women's empowerment.
All online applications must include (as an attachment) the
completed UN Women Personal History form (P-11) which can be downloaded from
Kindly note that the system will only allow one attachment.
Applications without the completed UN Women P-11 form will be treated as
incomplete and will not be considered for further assessment.
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END OF THE 408th LISTSERV ISSUE
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